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Zapier lets you connect VozAgent with over 5,000 other apps to automate workflows without writing code. When something happens in VozAgent — like a new call, a new contact, or a booked appointment — Zapier can automatically send that data to your other tools. And when something happens in another app, Zapier can push data into VozAgent.

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What You Can Do with Zapier

Here are some popular ways businesses use VozAgent with Zapier:
  • New call notification to Slack — Get a Slack message every time your assistant handles a call
  • New contact to your CRM — Automatically create a lead in HubSpot, Salesforce, or Pipedrive when VozAgent captures a new contact
  • Booked appointment to Google Sheets — Log every booked appointment to a spreadsheet for tracking
  • Form submission to VozAgent — When someone fills out a form on your website, create a contact in VozAgent
  • New contact to email — Send yourself (or your team) an email summary for every new contact
  • Campaign results to a report — Export call outcomes to a Google Sheet or Airtable base

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What You Need

Before setting up the integration:
  • A VozAgent account with an active subscription
  • A Zapier account (free or paid — the free tier works for basic automations)
  • A VozAgent API key — you’ll need this to connect Zapier to your account

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Step 1: Create a VozAgent API Key

Zapier uses your API key to authenticate with VozAgent.
  1. In VozAgent, go to Integrations in the sidebar
  2. Click the API Keys tab
  3. Click Create API Key
  4. Enter a name like “Zapier Integration”
  5. Click Create API Key
  6. Copy the key immediately — it’s only shown once
Keep this key handy. You’ll need it in the next step. For more details, see API Key Management.

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Step 2: Connect VozAgent in Zapier

  1. Log in to your Zapier account
  2. Click Create a Zap (or go to an existing Zap)
  3. When choosing a trigger or action app, search for VozAgent
  4. Select VozAgent from the results
  5. When prompted to connect your account, paste your VozAgent API key
  6. Zapier will verify the key and connect to your account
  7. You should see a success message confirming the connection
Once connected, VozAgent appears in your My Apps section in Zapier and can be used in any Zap.

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Available Triggers

Triggers are events in VozAgent that start a Zap. When the trigger event happens, Zapier runs the actions you’ve configured.
TriggerDescription
New CallFires when your assistant completes a call. Includes call details like duration, transcript summary, and caller information.
New ContactFires when a new contact is created in VozAgent, whether from a call, a webhook, or manual entry.
New AppointmentFires when your assistant books an appointment during a call. Includes appointment time, contact info, and calendar details.

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Available Actions

Actions are things Zapier can do in VozAgent when triggered by another app.
ActionDescription
Create ContactAdds a new contact to your VozAgent contact list. Map fields like first name, last name, phone, email, and company.

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Common Zap Examples

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New Call to Slack Notification

Get a Slack message every time your assistant handles a call.
  1. Trigger: VozAgent — New Call
  2. Action: Slack — Send Channel Message
  3. Map the fields:
    • Channel: Your preferred Slack channel (e.g., #calls)
    • Message: Include the caller name, phone number, call summary, and duration

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New Contact to HubSpot

Automatically create a HubSpot contact when VozAgent captures a new lead.
  1. Trigger: VozAgent — New Contact
  2. Action: HubSpot — Create Contact
  3. Map the fields:
    • Email: Map from VozAgent contact email
    • First Name / Last Name: Map from VozAgent contact fields
    • Phone: Map from VozAgent contact phone

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Form Submission to VozAgent Contact

When someone fills out a form on your website, create them as a VozAgent contact.
  1. Trigger: Google Forms — New Response (or Typeform, Gravity Forms, etc.)
  2. Action: VozAgent — Create Contact
  3. Map the fields:
    • First Name / Last Name: Map from form fields
    • Phone: Map from form phone field
    • Email: Map from form email field
    • Company: Map from form company field (if applicable)

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Booked Appointment to Google Sheets

Log every appointment your assistant books to a spreadsheet.
  1. Trigger: VozAgent — New Appointment
  2. Action: Google Sheets — Create Spreadsheet Row
  3. Map the fields:
    • Column A: Contact name
    • Column B: Phone number
    • Column C: Appointment date/time
    • Column D: Duration
    • Column E: Status

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Tips for Using Zapier with VozAgent

  • Test your Zaps. After setting up a Zap, use Zapier’s test feature to send sample data and verify everything maps correctly before turning it on.
  • Use filters wisely. Zapier lets you add filter steps between triggers and actions. For example, only send Slack notifications for calls that lasted more than 30 seconds (to skip missed calls or quick hang-ups).
  • Keep your API key secure. Don’t share your VozAgent API key with others. If you need to revoke access, delete the key in VozAgent and create a new one.
  • Check Zap history. If a Zap isn’t working as expected, go to the Zap’s run history in Zapier to see what data was received and where it failed.
  • Use one API key per integration. Create a separate API key for Zapier so you can revoke it independently if needed without affecting other integrations.

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Troubleshooting

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”Authentication failed” When Connecting

Make sure you’re using the full API key (not the masked preview from the API Keys table). The full key is only shown once at creation time. If you’ve lost it, create a new key in VozAgent.

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Zap Not Firing

  1. Check that the Zap is turned on in Zapier
  2. Verify the trigger event happened — for example, if the trigger is “New Call,” make sure a call actually completed in VozAgent
  3. Check Zapier’s task history for any error messages
  4. Re-test the trigger in the Zap editor to make sure Zapier can still connect to VozAgent

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Data Not Mapping Correctly

  1. Re-test the trigger step to get fresh sample data
  2. Check your field mappings — make sure each Zapier field is mapped to the correct VozAgent field
  3. Look for formatting issues — phone numbers, for example, may need to be formatted differently for the destination app

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Zapier Shows “No New Data”

When testing a trigger, Zapier looks for recent events. If you see “No new data found,” it means no matching events have occurred recently. Try making a test call or creating a test contact in VozAgent, then re-test the trigger.